Web-based procurement handling system for NIBM

Abstract

The National Institute of Business Management (NIBM) is a leading higher education institute in Sri Lanka that operates as a statuary body under the Ministry of Skills Development, Vocational Education, Research, and Innovation. NIBM owns its main campus at Colombo 07 and six other regional campuses at Kandy, Kurunegala, Galle, Matara, Kirulapone, and Peradeniya. Each non-academic department of NIBM supports its academic departments to accomplish the main vision of NIBM to facilitate a better education to the nation by facilitating a magnificent environment for all their students. The procurement department of NIBM plays a major role in building the environment. As the NIBM operates under a government ministry, it should also follow government procedures in its daily engagements. The requirement of following a set of old procedures and doing many more manual routines are the main reasons for the department’s inefficiency. The proposed system has been started to develop to increase the efficiency of the department by digitalizing their routine jobs according to the Sri Lankan government procedures. This system will help NIBM to increase the department’s efficiency by completing tasks sooner. As the system is a web-based system, people at the department and any employee of NIBM can access it from anywhere. Also, as the system’s database is centralized, the department head will get all requests from any regional campus at the same time they requested. Therefore, this system will help all people at NIBM from the beginning of the procurement process till it completes. This system will allow the NIBM management for their future decision-making. As the system is used many latest technologies, users of the system will get a user-friendly environment in their procurement process. The implemented system is used the agile methodology in the development process by considering all advantages over other methodologies. The system was developed as a web-based application since NIBM includes several branches in their network to be managed in real-time on a centralized server. To develop the web-based application, the project used ASP.net MVC technologies in the .Net framework. HTML, CSS, Bootstrap, and JavaScript were used to develop the frontend, and SQL Server was used to manage the database of the system.