Examination Results Management System

Abstract

The Department of Microbiology of the University of Kelaniya is the only Department that teaches Microbiology as a main subject of a B.Sc. Degree program in Sri Lanka. It currently has over 150 students studying Microbiology for their B.Sc. General and special degree programmes excluding the students of two postgraduate programmes. Evaluation is done separately for course units. An Overall result of the degree programme is considered for offering the degree and classes. The procedure involved is complicated and most of the students have difficulties in continuously tracking their progress. Manual computation of the results is time consuming and highly error prone. Both the staff and the students need to have a MIS to automate the results evaluation in various stages. Currently the Department does not have a MIS providing all the necessary functionalities needed. Although there is an Exam results management system provided by the science faculty, it has limited capabilities and provides a very low assistance to the students. The aim of this project is to develop one centralized MIS to aid students and staff in their examination results management. This system was designed to be used in the existing IT infrastructure of the Department and the University. The solution, Examination Results Management System or ERMS was developed using Visual Basic and uses a copy of existing exam results database. Other than providing all the current needs of the intended users, the developed software solution provides extended support in predicting final results, setting up targets and aid in decision-making. The project was finished exceeding the Department expectations. User feedback was positive and they found the system easy to use and extremely helpful and beneficial.