Staff Transport and Travel Expense Management System

Abstract

Abstract This document presents the development of the web-based Staff Transport and Travel Expense Management System, a solution designed to streamline and automate the process of requesting transport, welfare vehicles, taxis, and claiming travel expenses within an institution. the manual processes are not only time-consuming but also inefficient, resulting in employees dedicating significant time and effort to navigate through these procedures. To address this challenge, a comprehensive understanding of user requirements was gathered, and a thorough analysis of the existing processes was conducted. Then based on the analysis the system was build The Staff Transport and Travel Expense Management System leverages technologies such as Spring Boot, React, and Microsoft SQL Server to provide an efficient, user-friendly, and automated platform for managing transportation requests and travel expenses. This system promises to significantly enhance the efficiency and productivity of transport-related operations at an institution. The reporting module provides a comprehensive analysis of various reports generated from the system. It encompasses detailed insights into vehicle-wise, department-wise, and bulk transport/welfare/taxi/claim request counts over different timeframes, enabling efficient resource allocation and strategic planning. Additionally, it highlights the significance of these reports in enhancing operational efficiency, optimizing resource utilization, and improving overall service delivery The testing and evaluation section of this thesis outlines the meticulous process employed to ensure the reliability and functionality of the system. Through some testing methodologies such as unit/component testing during development and integration testing in the testing phase, the system's performance and accuracy were thoroughly observed. Additionally, user acceptance testing provided valuable feedback from end-users, validating the system's usability and alignment with user requirements. testing and evaluation section underscores the importance of systematic evaluation in identifying potential issues, optimizing system performance, and ultimately delivering a robust and user-friendly transport management solution.