Gate Pass Management System (GPMS) for Antler Group

Abstract

“Digital is way better than the paper work”, the main concept of the system is to enhance security process while reducing the involvement of human resources. Enhancing security at the gate level is essential in every organization, Poor security at gate level to track existing materials and its movement, transit of employee during the working hours and visitors entering the premises could affect the reputation of the whole organization. The Gate Pass is an important document for this purpose. It will be great to implement an automated process for Gate Pass Management that aims to replace the manual process. The manual system results a lot of inefficiency and unaccountability due to cumbersome and inaccurate record keeping with inconsistent maintenance of security about the movements. In order to finalize the methodology that going to be used for the implementation, performed a comparison between similar systems and newly implementing system. Main functions such as technology used, hardware, etc. were considered during the comparison and according to the outcome, designing methodology was decided. Two phases are included in designing section. First, the logical design which includes the design of forms and reports, the design of the interface and the design of database. Then the physical design which is concerned about the physical database, program, processes and the distributed systems. The methodology used for the development and implementation of system is “Waterfall Model”. The generic approach for software designing is Top-Down design. For the material movement between the factory locations or from a factory location to a different location, Material Gate Pass Management System will track from top to bottom process which includes all processes between requisition and material in out process. Employee Gate Pass Management System will track employees who are moving in and out of the organization during working hours. Though in and out time is tracked by the employee ID card there is no documented process to verify the acceptance of movement of employee. Employee Gate Pass Management System act as the monitoring system which track all the processes related to employee movements. Visitor Gate Pass Management System track visitors who visit to the organization premises for the official purposes. This tracks all the details related visitors gate pass management according to date, time and purpose. As a privilege this system can also track visitors who come without prior notification, by maintaining visitors’ room log. For implementation, Windows was selected as the platform as the client has their own windows servers and local intranet with strong Virtual Private Network (VPN) connection. To develop the system .NET 4.5 framework was used along with the C# language. Also Ms. SQL Server used to have the database connection with the program. Automated Gate Pass Management System enabled the right security, where could keep a vigilant eye on the material movement, transit of employee during working hours and the visitors who are gain the access to the premises. The system restricted the unauthorized movement in organizations’ premises, and apart from this, the gate pass allowed the organization to get a record of the time of movement and to track the person responsible for the movement. The gate pass management system enabled to save time by increasing the interaction between relevant departments which are responsible for movement of materials, employee and visitors through gate.