Event Management System for Conference & Workshop

Abstract

Academic conferences are consists of event handling such as publish conference details on the website, call for papers, submission of papers by authors, review process, the registration process of authors and participants. Many academic conferences are held annually and the organizing process is very time consuming and full of paperwork. When the number of participants is high, it is very hard to handle the conference without any proper system. Therefore, easy to use event management system is needed to cater to the need of organizers. Event management system for conference and workshop is developed to help managing of professionals, academic and technical conferences and events. The aim of this system is to develop a reliable and accurate Event Management System for Conference and Workshop. Main objective of the developed system is to automate the manual event handling process. Unlikely manual handle conference, using a system provides lots of benefits. Benefits of the system reduce the cost for the advertising, minimize the paperwork, improve efficiency and effectiveness, less of human errors, and save time. The implemented system consists of many features, which include publishing event details on the website, authors can submit abstracts and full papers through the system, assign reviewers to review the papers, send review papers to authors to do the modifications, send email notifications to reviewers and authors, scheduling the event, event registration can be done by online payments. This web-based application is easy to handle and automates the process of the events one after the other. To evaluate the final system better evaluation techniques required. The automated system is tested by using several testing methods such as unit test, integration test, system test, and acceptance test. Questionnaire is also provided to get the feedback of the system users. The system is having Apache web server as the server environment, CodeIgniter framework and MYSQL as the database management system to provide a low-cost effective solution for the client. The supporting system is developed with PHP, MYSQL, Ajax and Java script libraries. The entire application could be run on any platform. Apart from the implementation, the development practice included a proper Quality Assurance process, user manuals and demonstration to improve the remunerations of the system.