Online Foreign Employment Agency Management System for JPS Recruitment & Foreign Travel Agency

Abstract

This web based application is developed for a foreign employment agency which was located at Kurunegala. At present they do not use any software of this nature. The features and functionalities available in the application were developed based on the extensive business process analysis carried out with the owner of the business. Object oriented concepts have been used to build the system throughout the entire development process. The open-source software used for the implementation are CodeIgniter PHP framework, Bootstrap library, jQuery Javascript library, MySQL database management system and Apache web server. It was easier to build a responsive and cross browser compatible application with the help of above tools. Job Seekers can easily make Quick Inquires and register for SMS Job Alerts just by visiting the home page. Quick Inquiries are directed to the office email so that the staff can reply when free. A telephone call management module has been implemented to keep track of telephone conversations had with Job Seekers and Applicants. So just by looking at call history before placing a telephone call may greatly reduce the conversation time. This feather not only reduce monthly telephone bill but also keep the telephone line active. The system has separate modules to manage Job Seekers, Applicants, Sub Agents, Foreign Agents, Job Orders, Payments, Training Programs, Countries and Passport information. Payment module handle all Applicant, Sub Agent, Foreign Agent and Other expenses. All reports are generated in PDF format having the facility to save or print directly from the application. Information provided graphically and numerically on the Dashboard support management to decide when to advertise and what scale to advertise. Search facility is implemented for Job Seekers and Applicants on some given criteria which saves valuable time. Security is enforced with the implementation of user accounts with different privileges. The application has been accepted by the client as a successful system. The new system was hosted on a commercially available server enabling the owner to access the system outside office hours and during overseas stay via a mobile device. The system was found to be easy to use and extremely helpful to save valuable time and money over the previously used manual system.