WEB BASED OFFICE MANAGEMENT SYSTEM FOR VOCATIONAL TRAINING AUTHORITY OF SRI LANKA

Abstract

“Vocational Training Authority” (VTA), Jaffna District is one of the leading government‟s service organization in north of Sri Lanka. It provides educational, job and services through many centres in Jaffna District. As this organization runs in manual system, it faces so many problems to serve quality services to people on time. Administrative, Planning and financial activities are carried out manually. Staff of VTA has struggle over work-load to monitor tasks Such as Student management, Staff management, Stock management, Payment management and Creation management. They also have to maintain case registers for each subject. They have to spend more valuable time to search records and get information. These records are also kept at the officer‟s working centre. Paper source is wasted for copying documents and forms. They need more storing facilities to keep files and records. In some cases a document is maintained under different subject files. As the system manual, it is caused for human errors in calculating data. Reaching information from head office to all staff and centre‟s is getting delay or missing through manual activities. They have to spend their more working hours for it. The proposed system has a centralized database to handle anywhere and anytime. Different user level of VTA can access this system by creating a user account. Others can view some information of VTA. The system has been designed to fulfill the functional and non-functional requirements. This web based solution was developed using PHP server side scripting language and Apache as the web server. MySQL was used as the database management system. This developed system was thoroughly tested to guarantee a validated system. The Web Based Office Management System provides to VTA Jaffna District to run their routine processes easily and efficiently. It raises their service quality in order to manage staff details, monitoring various tasks of staff and institutions and generate various reports. Furthermore, the automated system is flexible and cost effective to carry out their work on time.