Scholarship Management System for Matrix Institute of Information Technology (Pvt) Ltd.

Abstract

The Matrix Institute of Information Technology (Pvt.) Ltd is an academic institute which conducts classes for Information Technology, English and Management. The management of Matrix gives a large number of scholarships for students each academic year. At present most of the scholarship processing is handled manually. For example conducting selection test and correcting papers. There is a traditional file handling system to keep records of students. The existing system is time consuming and difficult to correct errors as the processing is done manually. In order to solve these problems, the proposed Scholarship Management System was implemented to automate the tasks performed by all the parties including the applicant and the institute. The software was developed as a web based solution to improve the effectiveness and efficiency of the functions of scholarship programme, considering the facility of accessing the system by the authorized users through the intranet of the institute. There are four models in the proposed system. They are Administrator, Examiner, Interviewer and Student. The Administrator handles the entire system and finally assigns students for scholarships. The Examiner schedules examinations and conducts them as online examinations through the intranet of the institute. The Interviewer schedules interviews and conducts interviews for students. The Student can sit for the online examination after the admission is given. All the notices are send as email notification to students and staff such as username, password, examination dates, interview dates, final result etc. The software is based on client server architecture and designed using object oriented concepts, java programming language and MySQL database. For the system implementation eclipse and JSP was used as the development languages of the system. Java Scripts, HTML, CSS, Adobe Photoshop are the other technologies that were used in development process. Finally a highly reliable and platform independent web based solution was implemented which enabled all the users to do their transactions through the intranet of the institute. All the essential facilities requested by the client were achieved through the system. The system was tested and evaluated. The result of the evaluation indicated that the proposed system achieved the benefits that the institute required.